frequently asked questions
On 15 April the National Security Council decided to ban large events until the end of August. But while we wait for a decision on the period after 1 September, we would like to share the latest developments with you.
Please see the frequently asked questions below:
In many respects trade shows and events are extremely important to their organisers, exhibitors, visitors and of course ourselves as an events organisation, especially from an economic point of view. Some industries generate up to 40 percent of their annual sales from trade fairs. It is vital that we create, every one or two years, an opportunity for our organisers and exhibitors to network, launch new products and innovations, gather in new leads, sign new contracts, etc.
We are absolutely certain that the events sector is going to help relaunch the economy.
We view the health of our employees, visitors, exhibitors, organisers and everyone else involved in the organisation of a trade fair and/or event as a matter of prime concern. Through the professional association Febelux we sent the GEES and the Security Council a note in which we set out an 18-parameter Event Risk Model (a sort of checklist) to assess and if necessary control the safety of an event. This model is part and parcel of a Code of Conduct in which the entirety of the safety measures are contained. We are eager to hear the Belgian political response to our proposal, and we are hoping for a clear framework that would enable a relaunch in the autumn.
At Easyfairs Belgium we are currently working on a safety plan that would allow us to adapt our events and venues to the new one-and-a-half-metre social distancing guidance. Some areas are still unclear, as they are dependent on future government guidance. The measures we are currently considering involve compulsory booking and the introduction of time slots. If visitors book a time slot this could mean extending the opening times, if necessary or indeed possible. The good thing about time slots is that they give everyone the time and space they need to speak to each other in safety.
We are also considering separate entrances and exits, a modified floor plan if possible, or necessary, a new cleaning and safety programme, crowd control measures to remind visitors to follow the 1.5 metre distancing guidance and more comprehensive communication (before and during the event) to inform everyone concerned about the safety measures in place. In the meantime, we have placed an order for personal protective equipment such as face masks, hand sanitiser and gloves.
We are looking at this too. Any changes we make will take account of the government guidance for the catering industry. The existing coronavirus measures will also apply, such as 1.5 metre distancing at the counter. The distances will be clearly marked, as they are in the supermarkets and other stores. We will also switch to 100% cashless payment.
At this point it is still difficult to say. We are currently waiting for the Security Council to give its final decision on the organisation of trade fairs in the autumn. We are hopeful that trade fairs will be allowed to go ahead under the one-and-a-half-metre social distancing guidance in the autumn. Of course, it all depends on the situation and the spread of the virus at that time. We will be keeping an eye on these developments, and we will keep you informed via our website, social media and newsletters.
At the present moment we are working very hard to coronavirus-proof all our locations and our events. Once the government gives us clarity about the guidance on the relaunch, we will make these measures known to you. We will do everything in our power to guarantee the health and safety of everyone involved.
Easyfairs offers the safest place to meet!
We are still easy to reach, even though our staff are part-time now that so many events have been postponed or cancelled. Please feel free to get in touch through the form below or by calling or emailing us with your questions. We are glad to help!